Think about the security, features, and customer service your organization requires when choosing a vendor of a portal for boards. Ensure the vendor meets your budgetary requirements, particularly in the event that the software is bundled with additional fees like data storage, adding committees and groups, ongoing training for everyone, reports and mobile apps.

Look for an intuitive interface, as well as complete training and onboarding to ensure maximum acceptance and reduce the learning curve. Once the portal is in place, you can evaluate the portal by tracking the usage rate and asking for user feedback.

The best boards portals offer a comprehensive set of features that aid in good governance and improve document management. They include powerful search and discovery tools to quickly access board-related documents. They also offer version control and audit trails to ensure secure communication, allowing committees and boards to monitor changes and maintain consistent file histories.

A well-designed portal could also improve the meeting experience, and facilitate collaboration between directors even if they're not in the same location. A board management app for instance, could assist directors with reviewing and scheduling meetings in advance. It also helps improve attendance by permitting directors to utilize video conferencing on any device.

A quality board software solution also offers a high level of customization and scalability and allows organizations to modify the portal to suit their particular requirements. It can, for instance, make it easy to add or remove groups and committees, modify branding and integrate with existing systems. It can also provide a variety of user authentication options, such as single sign-on with your preferred SSO platform and multiple methods to secure sensitive data including 256-bit AES encryption and GDPR compliance.