Board portals online offer a variety of benefits to companies and their leaders. They can save time and money, to keeping confidential information safe. To ensure your solution for managing boards delivers on these promises, you need to find a vendor that is transparent about their future developments and willing to collaborate with you to decide what features you want to prioritise.

Search for a portal that lets administrators self-serve functions like adding directors, uploading documents, and altering the license assignment without needing to contact the vendor. Find out if the vendor has a 24/7 support line and how quickly they respond when you call or e-mail them with questions on new features, or year end archives.

A good portal will let you set up meetings and connect them to members' calendars. This lets leadership teams stay current and informed of current deadlines and dates of meetings. The most reliable portals also allow boards to continue working between meetings, with action items clearly highlighted and an automated task manager that notifies members of their responsibilities and due dates.

Consider how your supplier handles privacy and security issues. Ask them how they secure data with encryption, and what their guidelines are for password complexity as well as user access levels and multi-factor authentication. Additionally, look for a vendor who monitors data centre staff and physical security measures to secure their systems.